Data room pricing index
Virtual data room pricing in 2026: 12 providers compared
Every published data room price in one table, with the pricing model and trial terms. Where a vendor does not publish a price we say so instead of guessing. Last checked: October 2026.
Datarooms.co is published by the team behind Papermark. Papermark appears in this table on the same terms as every other provider. How we review.
| Provider | Starting price | Pricing model | Free trial | Full breakdown |
|---|---|---|---|---|
| Papermark | From $99/month, Data Rooms plan | transparent flat-rate subscription with no per-page fees | 7 days | Papermark pricing |
| SecureDocs | Flat-fee subscription | flat-fee subscription pricing | Available | SecureDocs pricing |
| Digify | From $140/month | tiered subscription pricing | Yes | Digify pricing |
| DocSend | Low-cost subscription tiers | self-serve friendly subscription tiers | Yes | DocSend pricing |
| CapLinked | From $399/month (Team plan) | flat monthly subscription with an Enterprise tier on quote | 14 days | CapLinked pricing |
| ShareFile | Enterprise-oriented per-seat pricing | enterprise seat-based pricing | No free tier | ShareFile pricing |
| Firmex | Quote-based | quote-led project or subscription pricing | On request | Firmex pricing |
| DealRoom | Not published (quote-based, annual commitment, unlimited users) | flat annual subscription sized by deal volume, no per-seat or per-page fees | Free walkthrough with the sales team, no self-serve trial | DealRoom pricing |
| Ansarada | Not published (quote builder on the vendor site) | quote-based tiers driven by storage and deal size | Free to set up; billing starts when the room goes live | Ansarada pricing |
| Datasite | Not published (per-page quotes, often around $0.60 per page) | quote-based, usually per page or per project | Demo on request, no free trial | Datasite pricing |
| Intralinks | Not published (enterprise packages often from about $10,000 per deal) | quote-based enterprise contracts, sometimes billed per page | Demo on request | Intralinks pricing |
| iDeals | Not published (Core plan estimated around $150/month) | three subscription tiers (Core, Premier, Enterprise) priced by quote | On request | iDeals pricing |
How to read this table
Three pricing models exist. Flat subscriptions (Papermark, SecureDocs, Digify, CapLinked) charge a fixed monthly fee and are predictable for any deal size. Per-user plans (DocSend, ShareFile) are cheap for a founder and expensive for a process with forty bidders. Quote-based enterprise contracts (Datasite, Intralinks, Firmex, Ansarada, DealRoom, iDeals) are sized to the deal, often by page count, and only make sense when the deal value justifies a five-figure room.
For a worked example of what a $50M sale costs on each model, read how data room pricing works and per-page vs flat pricing.
Pricing FAQ
How much does a virtual data room cost?
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Published subscription prices start at $99/month for Papermark's Data Rooms plan, $140/month for Digify and $250/month for SecureDocs. Enterprise providers such as Datasite and Intralinks do not publish prices; quotes are typically per page or per project and commonly run from several thousand dollars per deal.
What is per-page data room pricing?
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Per-page pricing charges for every page uploaded to the room, historically around $0.40 to $0.85 per page at enterprise providers. A 10,000-page deal can cost several thousand dollars before user or duration fees. Flat subscriptions remove that variable.
Which data rooms publish their prices?
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Papermark, SecureDocs, Digify, DocSend, CapLinked and ShareFile publish list prices. Firmex, DealRoom, Ansarada, Datasite, Intralinks and iDeals quote per deal or per account.
How often is this page updated?
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Prices are re-checked against each vendor's pricing page monthly. The month of the last check is shown at the top of the page and on each provider's pricing guide.