Everything you need for modern data room management
ShareFile (formerly Citrix ShareFile, now Progress portfolio) delivers a HIPAA-supported Virtual Data Room plan within a broader secure workflow suite. Dynamic watermarking, folder Q&A, full-text search, real-time audit trails, and a documented REST API support legal, real estate, and regulated-industry deals.
ShareFile is a secure document workflow platform that offers a dedicated Virtual Data Room plan for confidential transactions. Originally developed by Citrix and now part of Progress Software, ShareFile is widely used across legal, real estate, healthcare, and financial services — industries where regulatory compliance and document control are non-negotiable.
The VDR plan adds deal-specific capabilities on top of ShareFile's core secure workflow suite: dynamic watermarking that embeds recipient identity, folder-level Q&A, full-text search, advanced reporting with real-time audit trails, and email alerts on document views, downloads, and uploads. The platform is positioned for M&A, audits, and litigation support.
ShareFile's compliance posture is one of the most comprehensive in this category. The security FAQ confirms SOC 2, ISO 27001, ISO 27701, and HIPAA support. HIPAA is handled through select plans and a mutually executed Business Associate Agreement (BAA) with Progress Software — making ShareFile one of the few VDRs with documented BAA support for healthcare and life sciences customers.
For developers and IT teams, ShareFile provides a documented REST API (ODATA subset), webhooks, and SDKs. Key third-party integrations include Microsoft 365, Google Workspace (Drive and Gmail), QuickBooks, and Salesforce. The platform supports "anytime, anywhere access" including iOS apps and desktop sync.
The VDR plan starts at $75/user/month with a minimum of 5 users ($375/month minimum). A "Try Free" option is available. The platform is noted by reviewers as expensive relative to simpler VDR alternatives, but the compliance depth and Microsoft 365 integration are frequently cited as justifying the cost.
ShareFile holds a 4.1/5 rating on G2 from 1,474 reviews — the largest review base of any of the six tools profiled here. Reviewers praise ease of use, access control, integrations, and security. "Expensive" and feature limitations on lower-tier plans are the most common criticisms.
ShareFile supports HIPAA with a mutually executed Business Associate Agreement — one of the few VDRs with documented BAA support for healthcare workflows.
A fully documented REST API (ODATA subset), webhooks, and SDKs give developers and IT teams the tools to build custom VDR integrations.
ShareFile integrates with Microsoft 365, enabling seamless document workflows across Teams, SharePoint, and Outlook for enterprise teams.
Named 'Folder Q&A' in ShareFile's VDR plan — a structured mechanism for users to ask questions tied to specific folder content during diligence.
The ShareFile Virtual Data Room plan starts at $75/user/month with a minimum of 5 users. A "Try Free" option is available. Multiple plans exist (Advanced, Premium, Industry Advantage, Virtual Data Room) with increasing capabilities.
Contact for pricing
Secure workflows and portals
$75/user/month
Minimum 5 users required
Note: The VDR plan requires a minimum of 5 users ($375+/month). HIPAA support requires a mutually executed BAA with Progress Software. Contact ShareFile for exact pricing and BAA requirements.
See how ShareFile's VDR plan compares with other secure document sharing solutions.
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Also see the full ShareFile pricing breakdown.
Yes. ShareFile supports HIPAA on select plans with a mutually executed Business Associate Agreement (BAA) with Progress Software. This makes ShareFile one of the few VDR providers with documented BAA support for healthcare and life sciences customers. Contact ShareFile to confirm which plans qualify.
ShareFile is certified for SOC 2, ISO 27001, and ISO 27701. HIPAA is supported with a BAA. GDPR compliance is not confirmed in the cited ShareFile security FAQ — contact ShareFile directly for GDPR documentation.
Yes. ShareFile provides a documented REST API (ODATA subset), webhooks, and SDKs. This enables developers and IT teams to build custom integrations with enterprise systems.
The ShareFile Virtual Data Room plan starts at $75/user/month with a minimum of 5 users, making the minimum monthly cost approximately $375. A 'Try Free' option is available.
ShareFile integrates with Microsoft 365, Google Workspace (Drive and Gmail), Salesforce, and QuickBooks. A REST API with webhooks and SDKs is also available for custom integrations.