Data room cost calculator
Data room cost calculator
Enter the size of your room and how long it stays open. The table compares what the same deal costs on a flat subscription, a per-user plan and a per-page enterprise quote, using published 2026 prices.
Datarooms.co is published by the team behind Papermark; every row uses the vendor's own published price or the reported per-page rate. How we review.
| Pricing model | Estimated total | How it is calculated |
|---|---|---|
| DocSend (Personal)Entry tier; data rooms sit on higher tiers | $300 | $10 x 5 users x 6 months |
| Papermark (Data Rooms)Unlimited rooms, unlimited visitors, annual billing | $594 | $99 x 6 months |
| DigifyEntry tier, published | $840 | $140 x 6 months |
| SecureDocsFlat fee, unlimited users | $1,500 | $250 x 6 months |
| ShareFile (VDR plan)$77 per user per month, 5-user minimum | $2,310 | $77 x 5 users x 6 months |
| CapLinked (Team)Team plan, published | $2,394 | $399 x 6 months |
| Per-page enterprise quoteDatasite, Intralinks and similar: about $0.60 per page in market reports; not a published price | $5,760 | 9,600 pages x $0.60 (page count, not duration) |
Estimates from published list prices as of October 2026 and the per-page rate reported for enterprise quotes. Enterprise vendors negotiate; storage caps, user packs and support tiers change the real invoice. Treat the per-page row as an order of magnitude, not a quote.
How to read the result
Flat plans charge for time, so a long process on a small room is their worst case and a short, document-heavy process their best. Per-page quotes charge for volume, so a 50-document seed round is cheap and a 20,000-document carve-out is not. Per-user plans sit in between and punish large internal teams.
The worked examples in how data room pricing works and per-page vs flat pricing show where each model breaks. Every published plan is listed on the pricing index.
FAQ
How much does a virtual data room cost for a $50M sale?
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On a flat subscription a six-month process costs about $600 at Papermark ($99/month) or $1,500 at SecureDocs ($250/month). On a per-page enterprise quote the same room with 10,000 pages runs about $6,000 at the commonly reported $0.60 per page, before user and support fees.
What drives data room cost the most?
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The pricing model. Per-page quotes scale with document volume, per-user plans scale with the number of admins, and flat subscriptions scale only with time. For a document-heavy process, per-page pricing is the variable that gets out of hand.
Are visitors or bidders charged?
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Not on flat plans such as Papermark and SecureDocs, where visitors are unlimited. Per-user plans such as ShareFile charge for licensed users on your side; bidders are usually guests. Enterprise quotes sometimes bundle user packs.
Is the per-page figure a real price?
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No. Datasite, Intralinks and similar vendors do not publish prices. About $0.60 per page is the rate most often reported in market summaries and buyer accounts; actual quotes depend on volume, duration and support.
Which data room is cheapest?
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Among published prices, Papermark's Data Rooms plan at $99/month with unlimited rooms and visitors is the lowest for a full data room. DocSend's $10/user/month Personal tier is cheaper but only covers document links; its data rooms sit on higher tiers.