Compare Papermark vs ShareFile VDRs
Compare Papermark's modern open-source VDR with ShareFile's enterprise HIPAA-ready platform — side-by-side on features, compliance, pricing, and integrations.
| Feature | Papermark | ShareFile |
|---|---|---|
| VDR Starting Price | $79/month | $75/user/month (min 5) |
| HIPAA with BAA | ✗ | ✓ |
| REST API | ✓ | ✓ |
| Self-Hosting | ✓ | ✗ |
| AI Features | ✓ | ✗ |
| Microsoft 365 | ✗ | ✓ |
| Free Trial | 7 days | Available |
| G2 Rating | 4.8/5 | 4.1/5 |
Papermark is a modern, open-source VDR starting at $79/month. AI document insights, advanced analytics, self-hosting, unlimited data rooms, and a developer API make it a strong choice for startups, fundraising, and M&A teams that want maximum features at a clear price.
ShareFile (Progress Software) offers a Virtual Data Room plan within a broader secure workflow suite. The VDR plan ($75/user/month, minimum 5 users) includes dynamic watermarking, folder Q&A, full-text search, real-time audit trails, a REST API with webhooks and SDKs, and HIPAA support with a BAA. It targets legal, real estate, healthcare, and financial services organisations.
| Feature | Papermark | ShareFile |
|---|---|---|
| Granular Permissions | ||
| Watermarking | ||
| Q&A Workflow | ||
| Analytics & Reporting | ||
| AI Features | ||
| Full-Text Search | ||
| Microsoft 365 Integration | ||
| Custom Branding | ||
| Mobile App / iOS | ||
| Self-Hosting Option | ||
| REST API + Webhooks | ||
| HIPAA with BAA |
Papermark is the clear winner for startups and growing companies — 5x more affordable, higher G2 rating, AI features, and self-hosting. ShareFile is the right choice for regulated industries that require HIPAA with a BAA, deep Microsoft 365 integration, and enterprise REST API capabilities.
If your deal team is in healthcare, legal, or real estate and HIPAA is non-negotiable, ShareFile justifies the premium. For everyone else, Papermark delivers more features at a fraction of the cost.
Yes. ShareFile supports HIPAA on select plans with a mutually executed Business Associate Agreement (BAA) through Progress Software. This makes ShareFile one of the few VDRs with documented BAA support. Papermark does not currently hold HIPAA certification.
Yes. Papermark starts at $79/month for unlimited data rooms. ShareFile's VDR plan starts at $75/user/month with a minimum of 5 users — a minimum commitment of $375/month. Papermark is approximately 5x more affordable at the entry level.
ShareFile integrates deeply with Microsoft 365 (Teams, SharePoint, Outlook). Papermark does not currently offer Microsoft 365 integration. For enterprise teams that live in the Microsoft ecosystem, ShareFile is the stronger choice.
Papermark has a 4.8/5 G2 rating. ShareFile has a 4.1/5 rating from 1,474 reviews — the largest review base in this comparison. Papermark's higher rating suggests greater user satisfaction, though ShareFile's volume provides a more statistically significant sample.
Yes. Both platforms provide REST APIs. ShareFile also offers webhooks and SDKs on its VDR plan. Papermark provides a developer API for custom integrations. For most developer use cases, both are comparable — ShareFile's webhooks add real-time event notification capabilities.
Learn More
Read the full Papermark VDR review or Papermark pricing.
Read the full ShareFile VDR review or ShareFile pricing.