Compare ShareFile vs OneDrive
Compare ShareFile and OneDrive side by side. Find out when a dedicated VDR with compliance features is the right choice over Microsoft cloud storage for your team.
A fast overview of how ShareFile and OneDrive compare on key metrics.
| Feature | ShareFile | OneDrive |
|---|---|---|
| Primary Purpose | Enterprise VDR and file sharing | Cloud storage and M365 sync |
| Free Tier | No | Yes (5 GB) |
| Starting Price | $75/user/month (VDR, min 5) | $12.50/user/month (M365 Business) |
| VDR Features | Yes | No |
| HIPAA with BAA | Yes (select plans) | Yes (M365 Business Premium) |
| ISO 27001 | Yes | Yes |
| Dynamic Watermarking | Yes | No |
| Microsoft 365 Integration | Yes | Native |
ShareFile and OneDrive both provide cloud file storage and sharing, but they serve different purposes. ShareFile is a dedicated enterprise VDR platform. OneDrive is Microsoft's cloud storage tool built into the Microsoft 365 ecosystem.
ShareFile is a Progress Software product with 1,474 G2 reviews and a 4.1 out of 5 rating. VDR plans start at $75 per user per month with a 5-user minimum. It holds SOC 2, ISO 27001, ISO 27701, and HIPAA certifications. Key features include dynamic watermarking, folder Q&A, full-text search, real-time audit trails, a REST API with webhooks and SDKs, and deep Microsoft 365 and Google Workspace integration.
OneDrive is part of the Microsoft 365 family and is included with most Microsoft 365 business subscriptions. It offers 5 GB free and business plans starting at $12.50 per user per month through Microsoft 365 Business Premium. OneDrive holds ISO 27001 and supports HIPAA on Business Premium plans. It focuses on file storage, desktop sync, and integration with Word, Excel, PowerPoint, and Teams. It does not offer VDR-specific features like dynamic watermarking, Q&A workflows, or NDA gating.
ShareFile leads on VDR compliance features. OneDrive leads on Microsoft 365 native integration and affordability.
| Feature | ShareFile | OneDrive |
|---|---|---|
| Virtual Data Room (VDR) | ||
| Dynamic Watermarking | ||
| Folder Q&A | ||
| Full-Text Search | ||
| Real-Time Audit Trails | ||
| ISO 27001 | ||
| HIPAA with BAA | ||
| Free Tier | ||
| Native Microsoft 365 Apps | ||
| Desktop File Sync | ||
| REST API | ||
| Teams Integration |
OneDrive is much more affordable, especially for teams already using Microsoft 365. ShareFile is priced for enterprise compliance and VDR workflows.
ShareFile and OneDrive serve different purposes. OneDrive is the right choice for Microsoft 365 teams that need affordable file storage, desktop sync, and native integration with Word, Excel, and Teams. ShareFile is the stronger pick when you need a proper VDR with dynamic watermarking, HIPAA BAA, real-time audit trails, and Q&A workflows for regulated deal transactions.
Many Microsoft shops use OneDrive for internal files and ShareFile for external deal rooms where VDR features are required. If compliance and deal workflow features are non-negotiable, ShareFile is the more capable platform. For everyday Microsoft file management, OneDrive is the easier and cheaper choice.
OneDrive can be used to share files externally, but it lacks dedicated VDR features like dynamic watermarking, NDA gating, folder Q&A, and real-time audit trails. ShareFile is purpose-built for these compliance and deal room use cases.
If your main need is file storage, sync, and collaboration within Microsoft 365, OneDrive is the natural fit since it is included with most Microsoft 365 plans. If you need a VDR for M&A or legal deals on top of Microsoft 365, ShareFile is the better choice and also integrates with Microsoft 365.
OneDrive supports HIPAA on Microsoft 365 Business Premium and higher plans through a Business Associate Agreement (BAA). ShareFile also provides HIPAA with BAA on select plans. Both can meet HIPAA requirements at different price points.
Yes. OneDrive is included in most Microsoft 365 subscriptions. Microsoft 365 Business Premium starts at $12.50 per user per month. ShareFile's VDR plan starts at $75 per user per month with a minimum of 5 users, making it significantly more expensive.
ShareFile offers Microsoft 365 integration including with Teams. OneDrive has native, tighter integration with Teams since both are Microsoft products. For seamless Teams file sharing, OneDrive is the simpler choice.
Learn More
Read the full ShareFile VDR review or ShareFile pricing.